Administrative Coordinator (part-time) | Jacksonville

GENERAL JOB SUMMARY

Responsible for carrying out administrative and fiscal activities for the FACT Department. Hours: 9:00am – 2:30pm, Monday – Friday

MAJOR JOB RESPONSIBILITIES

  1. Receives and screens visitors, telephone calls and referral inquiries.
  2. Implement tracking systems to monitor the administrative and fiscal activities for the FACT Department.
  3. Assists with the billing of services as directed and maintains “super user” status for statewide billing systems for authorizations of service.
  4. Provide administrative data and support to the program directors.
  5. Monitor spending and revenue within the department
  6. Continually evaluate current administrative processes and make recommendations for change to the program directors.
  7. Supervise, maintain and audit client files of children and ensure that information is always current. Manage purging system for discharge client files.
  8. Maintains personnel files; making sure personnel have all of the required certifications and training in place and current.
  9. Assist program directors in event planning, accommodations, travel, meetings, and correspondence.
  10. Responsible for ordering and maintaining office supplies.
  11. Oversee the maintenance of all office equipment.
  12. Oversee the maintenance of the administrative building.
  13. Maintain the basic training requirements of the FACT Department.
  14. Perform other related duties as requested by the Clinical Director.

QUALIFICATIONS

Knowledge and Experience

High School diploma required. Administrative experience required.

At least three (3) years experience working in an office environment required.

Skills/Working Conditions
  • Must be insurable by Methodist Home for Children’s insurance carrier.
  • Computer literacy and organizational skills are essential.
  • Computer software proficiency in accounting, spreadsheets, and word processing required.
  • Must be able to work in high pressure, high stress environment.
  • High level of accuracy and detail orientation required.
  • Possible exposure to infectious diseases.
Physical Requirements
  • Must provide a negative drug screen result prior to employment.
  • Have the ability to perform physical demands associated with daily operational functions, such as extensive data entry, standing, bending, extended sitting, and lifting.
  • Have the ability to comprehend and produce accurate documentation, including, but not limited to, human resources documentation and community correspondence.
  • Have the ability to communicate professionally in both verbal and written formats with consumers, including, but not limited to, colleagues and community service providers.
  • Have the ability to demonstrate organizational and scheduling skills for workload and task management.
  • Have the ability to be flexible and accurately re-prioritize agendas.
  • Regular attendance at primary worksite and agency related events.

Closing Date: Open Until Filled

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